Corporate Transparency Act – New Federal Law

Dental Practice Owners Beware

Stuart Oberman, Managing Partner

Oberman Law Firm

All dental practice owners must be aware of the reporting requirements for the new federal law – Corporate Transparency Act, especially practice owners that own multiple practices.

The Corporate Transparency Act (the “CTA”) went into effect January 1, 2024, and “reporting companies” in the United States are required to disclose information regarding its beneficial owners. According to the CTA, beneficial owners are defined as individuals who own or control a company, and such information must be submitted to the U.S. Treasury Department’s Financial Crimes Enforcement Network (“FinCEN”).

• Most dental practice owners will fall under the category of Beneficial Owners.

What are the Reporting Companies?

Reporting companies include corporations, professional corporations, LLCs, or any other similar entities, that are created by filing documents with the Secretary of State.

The CTA identifies certain exempted entities that are not considered reporting companies. Examples of exempted entities include banks, credit unions, SEC-reporting companies, insurance companies and public accounting firms.

A specific exemption may exist for a dental practice entity that:

1. Employs more than 20 employees on a full-time basis in the United States;

2. Filed in the previous year federal income tax returns in the United States demonstrating more than $5,000,000 in gross receipts or sales; and

3. Operates and has a presence at a physical office within the United States.

Who are Considered Beneficial Owners?

A beneficial owner of a dental practice is an individual who, directly or indirectly, through any contract, arrangement, understanding, relationship, or otherwise:

1. Exercises substantial control over the entity; or

2. Owns or controls at least 25% of the equity interests in the entity.

What are Companies Required to Report?

For reporting companies (dental practices) that are subject to the CTA, they are required to provide the following information regarding the entity:

1. Full legal name;

2. Trade names or d/b/a names;

3. Address of the entity;

4. The jurisdiction of formation or registration; and

5. The federal taxpayer identification number.

Formation Requirements

If the reporting company (a dental practice entity) is formed on or after January 1, 2024, the required information related to the company applicant must also be filed. A company applicant is both:

1. The individual who directly files the document that creates or registers the company, and

2. The individual who is primarily responsible for directing or controlling the filing of the relevant document by another.

   In addition, if both (1) and (2) are the same individual, that person is solely the company applicant. The same information is required to be filed regarding the company applicant as the beneficial owners.

Exactly What Company Must Report

For existing reporting companies that were formed before January 1, 2024, the reporting company must file their initial reports no later than January 1, 2025. For reporting companies that were formed after January 1, 2024, the reporting company must file their initial report 90 days after they are formed. Most dental practices will be considered a reporting company.

How to File - FinCen Electronic Filing

If a company (dental practice) is required to report its beneficial ownership information to FinCEN, the company must file the required information electronically through a secure filing system available via FinCEN’s (U.S. Treasury Financial Crimes Enforcement Network) website [www.fincen.gov].

Violating the CTA

Any person who provides false information or fails to comply with reporting requirements is liable for civil penalties of no more than $500.00 per day, for each day that the violation continues. In addition, violators are also subject to criminal penalties of imprisonment of up to two (2) years, and fines of up to $10,000.00.

Adverse Consequences

Failure to comply with the CTA could have other adverse consequences, such as delaying loan practice financing or even the sale of a dental practice.

Dental practice owners must determine whether they meet the definition of a reporting company, and if so, determine what must be done in order to comply with the CTA. It is critical for practice owners to file with FinCen in a timely manner and as required.

Before attempting to file with FinCen, practice owners should consult with their attorney.

Visit Obermanlaw.com to contact Stuart Oberman and learn more about CTA.